Out-of-office (OOO) messages are handy automated responses. They allow you to keep in touch with customers and provide them with information while you are away. In some situations, you might also need to translate your OOO messages.<\/p>\n
You might not know the official term, but you have probably received an out-of-office message at least once.<\/p>\n
These emails are automatically generated by email accounts during a specific period<\/strong>.<\/p>\n The system is mainly used when we go on holiday<\/strong> or when we are not able to check our inbox or read emails.<\/p>\n Out-of-office messages provide recipients with information and guidance<\/strong> so that absences or holidays are not perceived as disruptive.<\/p>\n To this end, a well-written out-of-office message should state:<\/p>\n The basic rules for writing an out-of-office message are to use a neutral tone<\/strong> and avoid sarcasm or jokes.<\/p>\n This is especially true if you frequently receive emails from international customers, suppliers, or colleagues, who may not understand your jokes and get the wrong idea about your professionalism based on your OOO message.<\/p>\n As English is one of the most widely spoken languages worldwide and is generally used for international business communications, it is useful to know how to write an out-of-office message in English. Here are a few examples:<\/p>\n Thank you for your email. Hi there,<\/em><\/p>\n Hello,<\/em><\/p>\n Of course, not all out-of-office emails can be so simple and concise. Furthermore, you might need to send out-of-office messages in several languages<\/strong>. In this case, we recommend asking a professional translator to do the job, especially if you are going to be communicating with important customers.<\/p>\n Have a look at all of Eurotrad’s translation services <\/a>\u00a0into English and many other languages. Get in touch<\/a> to find out more!<\/p>\n","protected":false},"excerpt":{"rendered":" Out-of-office (OOO) messages are handy automated responses. They allow you to keep in touch with customers and provide them with information while you are away. In some situations, you might also need to translate your OOO messages. What are out-of-office messages? You might not know the official term, but you have probably received an out-of-office message at least once. These emails are automatically generated by email accounts during a specific period. The system is mainly used when we go on holiday or when we are…<\/p>\n","protected":false},"author":3,"featured_media":1016,"comment_status":"closed","ping_status":"closed","sticky":true,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[25],"tags":[],"acf":[],"yoast_head":"\n\n
How to write an automatic ‘out-of-office’ email in English<\/h2>\n
Examples of effective out-of-office messages in English<\/h2>\n
\nI will be out of the office until the (insert the date you return to work<\/strong>).
\nIf your query is urgent, you can contact (name of a colleague + their email address<\/strong>) in my absence.
\nKind regards,
\n(First and last name)<\/strong><\/em><\/p>\nExample of an OOO message due to illness in English<\/h3>\n
\nThank you for your email.
\nI am currently out of the office due to health reasons, and I will not have access to my inbox until (date).<\/strong>
\nIf your query is urgent, you can reach me on my personal phone number (phone number<\/strong>)<\/em><\/p>\n
\nRegards,<\/em><\/p>\n
\n(First and last name<\/strong>)<\/em><\/p>\nExample of an OOO message due to a holiday in English<\/h3>\n
\nThank you for getting in touch.
\nI am on holiday from (date<\/strong>) to (date<\/strong>).
\nI will be back in the office on (date).<\/strong>
\nWhile I\u2019m away, you can contact my colleague (name<\/strong>) at (email<\/strong>). Otherwise, I will reply to your email as soon as I get back.
\nBest wishes,<\/em><\/p>\n
\n(First and last name<\/strong>)<\/em><\/p>\n